Document Scanning – Delkor moves.
Document Scanning – Delkor need to keep engineering shop drawings and other documents for over 20 years. Requests for spares may arise many years after initial installation of
their products. Storage requirements have also become an issue as Delkor have moved into smaller premises.
Scan Express scanned and indexed all of their engineering plans allowing them to be easily retrieved as PDF files. Other records were scanned to PDF
and original paper files were then destroyed saving a lot of storage space in their new warehouse.
Document Scanning or Document Imaging is the process which converts paper based information to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document imaging helps to ensure that business paperwork can be saved and archived safely.
Almost all companies have a large number of documents that only exist in a paper format. Document Scanning or imaging allows an organisation to capture this paper based information and save it in a computer electronically.
- Ease of access
- Enables full text search
- Space savings
Document Scanning or Document Imaging form the basis of Document Management Systems and Records Management Systems.
To make scanned documents really useful they need to be indexed to allow them to be searched. This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.
Depending on the type of documents and the quality of indexing required, indexing may need to be done manually. This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database. For example when scanning or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.
Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.