Jones Lang LaSalle – easier management

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Document Scanning – Jones Lang LaSalle – easier management

jll-logoDocument Scanning – Property supervisors and managers did not have easy access to the plans that they needed to effectively manage the properties they were responsible for.

Scan Express scanned and indexed many properties Australia wide. Once their property managers’ saw the value of having their plans safe and easy to get to, and how easy it made their jobs, they all wanted the service.

www.scanexpress.com.au

Document Scanning Service

Document Scanning or Document Imaging is the process which converts paper based information to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document imaging helps to ensure that business paperwork can be saved and archived safely.

Almost all companies have a large number of documents that only exist in a paper format. Document Scanning or imaging allows an organisation to capture this paper based information and save it in a computer electronically.

The benefits:

  • Accessibility
  • Ease of access
  • Enables full text search
  • Security
  • Space savings

Document Scanning or Document Imaging form the basis of Document Management Systems and Records Management Systems.

To make scanned documents really useful they need to be indexed to allow them to be searched. This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.

Depending on the type of documents and the quality of indexing required, indexing may need to be done manually. This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database. For example when scanning or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.

Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.