Document Scanning – Project Folders
Document Scanning – Realserve had limited storage space in their new office building. As their business grew, storage of past project documentation, which they need to keep, became difficult. There was no way to continue to keep the project folders on-site.
Scan Express scans the Realserve project folders on a regular and ongoing basis allowing them to manage their on-site storage. The scanned documents are uploaded to Realserve’s server for all their employees to access.
Document Scanning or Document Imaging is the process which converts paper based information to electronic images that are stored in a computer. Document imaging is an important part of doing business. Document scanning and document imaging helps to ensure that business paperwork can be saved and archived safely.
Almost all companies have a large number of documents that only exist in a paper format. Document Scanning or imaging allows an organisation to capture this paper based information and save it in a computer electronically.
- Ease of access
- Enables full text search
- Space savings
Document Scanning or Document Imaging form the basis of Document Management Systems and Records Management Systems.
To make scanned documents really useful they need to be indexed to allow them to be searched. This can be done by a process called Optical Character Recognition (OCR) which converts graphic images to searchable text.
Depending on the type of documents and the quality of indexing required, indexing may need to be done manually. This involves an operator viewing each document and extracting the relevant information into a spreadsheet or database. For example when scanning or imaging plans common information from each plan can be extracted such as plan and revision number, author, date and description.
Please contact us to discuss your specific requirements so that we can tailor a solution to your needs.